 |
How to Become an Exhibitor |
|
Exhibitor Responsibilites |
|
Shipping and Insurance |
| |
|
 |
| Q. |
How can we get a Challenge display for our event/guild/shop?
|
| A. |
Read the Exibitor Rules and Requirements, and fill out the Request Application. Submit this application. We will contact you to confirm that we've received your request and will attempt to schedule an exhibit for your event. |
| |
|
| Q. |
What will it cost us? |
| A. |
The exhibit fees range from $65 to $85, but are subject to change. Find out more. |
| |
|
| Q. |
What are the other expenses we should plan on paying? |
| A. |
In addition to the fee, you are required to pay the shipping to the next event. You are also responsible for the safety of the exhibit items and signage. Click here for more information. |
| |
|
| Q. |
When is my payment due? |
| A. |
We appreciate payment upon receipt of invoice. Payment must be received no later than 90-days prior to your exhibit, or you risk being removed from the traveling schedule. |
| |
|
| Q. |
Can I request the displays for future years? |
| A. |
Please do - we are scheduling several years out, and requests are granted on a first come-first served basis. |
| |
|
| Q. |
Do I need to fill out a new exhibitor request every year, even if it is an annual event? |
| A. |
Yes. We will not be able to schedule your exhibit unless we have a signed exhibitor request for that year's challenge. Send us your exhibitor request as soon as you know the dates of your show, to help ensure that you will get the dates you want. |
| |
|
| Q. |
How can we publicize the display? |
| A. |
Notify your local press, and include information about the display on the fliers and other advertisement you send out for your event. We are also willing to point interested individuals to your website or other contact information on the Hoffman Challenge website. If you require higher quality images or more information, contact the curator. |
|
| |
 |
| Q. |
What are we responsible for?
|
| A. |
In addition to the fee, you are required to pay the shipping to the next event. You are also responsible for the safety of the exhibit items and signage. Click here for more information. |
| |
|
| Q. |
What should we expect? |
| A. |
The exhibits come in a large black plastic trunk approximately 2' x 2' x 36". The trunks weight varies, but ranges from 50-80 pounds. In addition to the exhibit items (each list and description is available) there is signage, instructions, tear sheets and tie wraps in each trunk. Notify the curator immediately if items are missing or damaged. |
| |
|
| Q. |
What are the other expenses we should plan on paying? |
| A. |
In addition to the fee, you are required to pay the shipping to the next event. You are also responsible for the safety of the exhibit items and signage. Click here for more information. |
|
|
| |
 |
| Q. |
Do we pay for shipping insurance?
|
| A. |
Shipping insurance with the shipping carrier IS NO LONGER REQUIRED. There is no need to state the value when shipping. Please read the next Question to find out more. |
| |
|
| Q. |
How can we get insurance for this or any of our displays? |
| A. |
One resource can share with you is:
Hartford insurance
Attn: Chris Johnson of Milne Scali & Co.
1750 E. Glendale Ave.,
Phoenix, AZ 85020-5505
(602) 395-9111
No shipper will cover quilts, even if you pay for extra insurance. This has been researched this extensively. They are one-of-a-kind pieces of artwork, and are excluded in their fine print.
Some shippers (including USPS) have coverage for jewelry or other high end items, but may cover only the materials and labor, or require very specific appraisals based on the artist's previously sold work. If you are the maker, you should have a separate homeowner's policy rider for when the quilts are in your own possession, but most of these policies exclude quilts while in another's possession, like during transit or shows, and may not cover machines, books, fabric stashes, etc.
Hartford insurance has a policy available from Chris Johnson of Milne Scali & Co. Their address is:
1750 E. Glendale Ave.,
Phoenix, AZ 85020-5505
(602) 395-9111
The policy can cover shows or exhibits, or situations like the Hoffman Challenge. Contact Chris for more information.
|
| |
|
| Q. |
What is the best method of shipping? |
| A. |
Tracked UPS or FedEx Ground shipping. Check their websites for more information and to arrange for a pick-up. You can also go to many large office supply stores like Staples or Office Max to access these shippers. |
| |
|
| Q. |
How do I know where to ship the item? |
| A. |
Check the website, but most importantly, CONTACT the organization after you to clarify their shipping information/changes. Do not contact the curator - it is your responsibility to communicate with the exhibitors before and after your exhibit. Be sure to check the website and contact the next exhibitor at the time that you ship, as new exhibits are added on a weekly basis. |
| |
|
| Q. |
What happens if I ship to the wrong location? |
| A. |
It is very important that you contact the next exhibitor before you ship to ensure that you have correct and up-to-date shipping information for them. If you ship the trunk to the wrong address, you are responsible for any additional shipping costs required to get the trunk to the correct exhibitor. This may include expedited shipping costs. If you cause another exhibitor to miss their scheduled show time, you will be responsible for the exhibit fees for the missed show, and might no longer be eligible to host future Hoffman Challenge exhibits.
|
|
|
